Receipt to Excel
Upload a folder of PDF receipts and get one Excel workbook back with a row for each. The usual receipt columns are filled in already — change any of them before you convert.
Try the workflow
Drop your PDFs in — the columns are filled in for you, and you change whatever you like. Files upload to private storage, and AI extracts only the fields you asked for into a reviewable table.
Invoices, receipts, or repeated business documents.
Describe only the information you want in the workbook.
Securely upload each PDF and extract only the columns you requested.
Select a folder of PDF receipts. Each file is one record, so a card slip, a restaurant bill and an online order confirmation can go in together.
The seven below are already filled in. Rename them to match your expense sheet, drop the ones you do not claim for, or add anything else the receipt prints.
Every receipt is read against the same column set, so a month of different shop layouts becomes one consistent table.
Each receipt appears as one row with its source file beside it. A value that could not be located confidently is left blank rather than guessed at.
A worked example
A card slip, a restaurant bill and an online order confirmation, in three different formats. Asking for the same seven columns turns them into three rows you can total and attach to an expense claim. The middle receipt prints no subtotal and no tax line, so those cells are blank rather than filled with a guess.
| Source PDF | Merchant | Receipt Number | Date | Subtotal | Tax | Total | Payment Method |
|---|---|---|---|---|---|---|---|
| staples-0412.pdf | Staples Office Supplies | 0412-88710 | 2026-08-04 | 62.40 | 12.48 | 74.88 | Visa ••4417 |
| lunch-meeting.pdf | Harbor Coffee House | T-2291 | 2026-08-12 | 28.90 | Cash | ||
| order-99184.pdf | Seri Jaya Trading Sdn Bhd | ORD-99184 | 2026-08-21 | 310.00 | 18.60 | 328.60 | Bank transfer |
These seven are already in the converter above. They are a starting point rather than a template: rename them, change a data type, reorder them, remove the ones you do not need, or add anything else the receipt prints.
An invoice is written to be paid, so it carries a billing entity, an invoice number, an issue date, a due date and often a purchase order. A receipt is written to prove something already was paid, and it usually drops most of that: no due date, no PO number, frequently no separate tax line. Seeding the invoice columns onto a folder of receipts produces a spreadsheet of blanks. That is why this page starts on seven columns rather than nine, and why Invoice to Excel starts somewhere else.
Each document becomes a single row. The line items on a supermarket receipt are not broken out — what you get is the merchant, the date, the totals and whatever else you named. For an expense claim, a VAT return or a bookkeeping entry that is the shape the spreadsheet wants anyway.
The preview shows which PDF each row came from, which is what makes checking possible: a total that looks wrong can be traced back to the receipt it was read from in one step. Values that could not be found confidently stay blank, so the gaps are visible rather than papered over. How it works walks through the same flow with a smaller example.
Some of the work before an extraction does not need an account at all. Merge PDF combines a folder of single-page receipts into one file, Split PDF separates a statement back into documents, and Extract Text shows you whether a scanned receipt has a text layer at all. All of them run in your browser; the rest are on the free tools page.
There is no subscription — you buy credits and spend them when you convert something. The pricing page has the current packs and what a credit covers, and the FAQ covers retention, refunds and what happens to a file that fails.
No. They are filled in for you because they are what receipts usually share, and every one of them can be renamed, retyped, reordered or removed before you convert. If your expense sheet wants a cost centre, a project code, a card's last four digits or a currency column, add it and it applies to the whole batch.
No. That is the case this is built for. Each PDF is read on its own against the columns you named, so a month of receipts from twenty different merchants still produces one table with your headings. Nothing has to be sorted beforehand.
The cell stays empty. Plenty of receipts show only a total with no subtotal and no tax line, and a blank you can see is better than a plausible-looking figure that was inferred. The gaps are where you look first when you check the sheet.
Not today. Each receipt becomes one row, so the shopping list on a supermarket receipt is not broken out into separate lines. If what you need is the total, the date, the tax and the merchant — which is what an expense claim or a bookkeeping entry asks for — that is one row per receipt, which is exactly what this produces.
A photo or a scan with no text layer is a different job from a digital PDF, and the honest answer depends on the image. If you have a batch of them, run one through first and look at the preview before committing the rest. Extract Text will tell you in your browser whether a document has a text layer at all.
They are held only as long as the conversion needs them and then deleted, and you can delete a conversion yourself at any time. The privacy page states the retention period and what is kept.