One row per invoice, in the columns you name.

The fields an invoice usually carries

These are the columns most accounts-payable spreadsheets are built from. You name them once and they apply to every document in the batch — and you are not limited to them.

• Supplier — The billing entity as printed, not the trading name on the letterhead.
• Invoice Number — The supplier's own reference, however they format it.
• Invoice Date — The issue date, normalised to one format across every supplier.
• Due Date — Either the printed date or the one the payment terms imply.
• Subtotal — The net figure before tax.
• Tax — VAT, GST, SST or sales tax, whichever the document uses.
• Currency — Read from the document rather than assumed from the supplier's country.
• Total — The amount payable, matching the figure the supplier expects.
• PO Number — Your own purchase-order reference, where the invoice quotes one.

Why the columns are yours to choose

A converter with fixed invoice fields only helps if your spreadsheet happens to be shaped the same way. Most are not: a bookkeeper reconciling a bank feed wants the total and the date, a procurement team wants the PO number and the delivery reference, and an auditor wants the tax broken out. Naming the columns yourself means the output lands in the sheet you already use instead of a sheet you then have to rearrange.

It also means an invoice field nobody anticipated is not a dead end. If the document prints it, you can ask for it.

The same workflow applies to any repeated document, not only invoices: multiple PDFs to one Excel describes choosing the columns once and running a whole folder through them.

What re-typing a batch of invoices costs

Copying 200 invoices into a spreadsheet by hand, at 2 minutes each, is 6 hours 40 minutes of typing. That figure is arithmetic on those two assumptions rather than a measurement — they are printed here so you can substitute your own batch size and your own pace and see whether the manual route is worth it for you.

Every row keeps its source file

The preview shows which PDF each row came from, which is what makes checking possible: a total that looks wrong can be traced back to the document it was read from in one step. Values that could not be found confidently stay blank, so the gaps are visible rather than papered over. How it works walks through the same flow with a smaller example.

Free tools for the work around the invoices

Some of the handling before and after an extraction does not need an account at all. Merge PDF combines a month of single-page invoices into one file, Split PDF separates a multi-invoice statement back into documents, the page counter tells you how large a batch actually is, and Extract Text shows you whether a document has a text layer at all. All of them run in your browser, and the rest are on the free tools page.

Reading further

Extracting invoice data from PDF to Excel goes through the field-by-field decisions this page summarises — which of an invoice's several dates belongs in the Date column, how to handle tax and foreign currency, and why a value that is not printed on the document stays blank. For the month-end version of the job, including reconciling the finished sheet against supplier statements, consolidating multiple invoices into Excel picks up where a single batch leaves off.

What it costs and what is kept

There is no subscription — you buy credits and spend them when you convert something. The pricing page has the current packs and what a credit covers, and the FAQ covers retention, refunds and what happens to a file that fails.